Litigation Secretary

La Jolla (UTC Area), CA | Full-Time | Hybrid

Salary: $85,000 - $114,321 + Comprehensive Benefits

A premier international Labor & Employment law firm is seeking an experienced and detail-oriented Litigation Secretary to join our San Diego team in the La Jolla/UTC area. This position plays a critical role in supporting attorneys through all phases of state and federal civil litigation while ensuring exceptional client service and operational excellence.

We are seeking a highly organized professional with strong litigation support experience, excellent calendaring and docketing skills, and the flexibility and willingness to learn new systems and processes. Candidates with experience supporting Labor & Employment litigation are highly preferred.

Key Responsibilities

Litigation Support

• Prepare, format, proofread, and finalize briefs, pleadings, motions, correspondence, discovery, and other legal documents.
• Create document shells and ensure filings comply with applicable court rules and formatting requirements.
• Generate and maintain Tables of Contents and Tables of Authorities.
• Support attorneys throughout the entire litigation lifecycle, from case inception through trial preparation and resolution.
• Assist with all phases of discovery, including preparation, organization, and filing of discovery-related documents.
• Maintain accurate and organized client and case files.

Court Filings & Docketing

• Electronically file documents in California state and federal courts.
• Manage litigation calendars, court deadlines, hearings, and case milestones.
• Docket and calendar deadlines in accordance with California and federal court rules.
• Schedule hearings and coordinate with court personnel as needed.
• Ensure filings are completed accurately and within required deadlines.

Attorney & Administrative Support

• Maintain attorney calendars using Outlook and Milana.
• Coordinate depositions, court reporters, videographers, and related litigation services.
• Organize travel arrangements and meeting logistics for assigned attorneys.
• Provide professional and responsive telephone support.
• Review and process attorney time entries and reimbursement requests.
• Review vendor invoices and prepare payment requests for accounting.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of five years of legal secretary experience supporting litigation practices.
• Experience with state and federal civil litigation.
• Strong knowledge of California court rules and procedures.
• Experience with electronic court filing systems, including PACER and ECF.
• Proven experience with litigation docketing and calendaring.
• Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
• Ability to prepare and format complex legal documents, including Tables of Contents and Tables of Authorities.
• Exceptional proofreading, organizational, and multitasking skills.

Preferred

• Experience supporting Labor & Employment litigation practices.
• Familiarity with LexisNexis, Aderant Milana, iManage, NetDocuments, Best Authority, and Concur.
• College degree.
• Experience supporting attorneys through all phases of litigation, including discovery and trial preparation.

What We're Looking For

Top Priorities

1. State & Federal Civil Litigation Experience

• Ability to prepare document shells, finalize filings, and navigate procedural requirements.
• Strong understanding of California court rules and filing procedures.

2. Docketing & Calendaring Expertise

• Proven ability to accurately manage court deadlines, hearing dates, and litigation calendars.

3. Teachability & Flexibility

• Positive attitude, adaptability, strong attention to detail, and a willingness to learn and grow in a fast-paced legal environment.

While this position is being advertised at a senior level, we welcome applications from strong junior candidates who possess solid litigation experience, excellent organizational skills, and the ability to quickly learn new systems and procedures.

Compensation & Benefits

• Salary: $85,000 - $114,321 annually
• Medical, Dental & Vision Insurance
• 401(k) with Profit Sharing
• Generous Paid Time Off
• Paid Holidays

Schedule & Work Environment

• Monday through Friday, 8:00 AM - 5:00 PM
• Hybrid schedule: 2 days in-office / 3 days remote
• Consistent remote work schedule after onboarding
• First month of employment will be fully onsite for training and integration
• Office located in the La Jolla/UTC area of San Diego